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Executive Assistant to the Group Director of Sales and Head of Group Sales Operations

  • Ideally full-time but part time considered
  • 6 month fixed term contract
  • Salary: £30-35K
  • Hybrid working potential, based in Central London
  • We are looking for someone to start in this role as soon as possible
  • Closing date: Monday 20 June 2022

We are looking for an experienced Executive Assistant, who is enthusiastic, agile, diligent and highly organised individual to provide support to our Group Director of Sales and our Head of Group Sales Operations and work within our busy sales team.

The core purpose of this role is to:

  • Provide a reliable, responsive and accessible point of liaison and communication on behalf of our Group Director and Head of Group Sales Operations, fielding requests and queries from external contacts and from our staff across the business
  • Prioritise and manage multiple projects simultaneously whilst supporting our Group Director and Head of Group Sales operations on a day-today basis
  • Be the first point of contact for our subsidiaries in Hong Kong, Singapore and Australia, providing title sales information and  facilitating the dialogue between our London offices and our subsidiaries in all respects (Communications, Editorial departments and our Client publishers team)
  • Prepare and co-ordinate internal and selected external meetings with key stakeholders, taking and distributing minutes and ensuring all actions and correspondence are implemented.

Specific tasks include but are not limited to:

For our Group Director:

  • Providing proactive and extensive diary management, making all necessary arrangements for all internal and external meetings, whether in person or online, ensuring maximum productivity and efficient use of time
  • Providing proactive management of  correspondence on behalf of the Group Director including Inbox management and electronic filing and drafting correspondence
  • Managing travel and general expenses

For our Head of Global sales operation:

  • Preparing and distributing sales reports for weekly print buying meetings (3x per week)
  • Coordinating monthly and quarterly meetings with the UK warehouse, creating PowerPoint presentations, taking and distributing minutes of such meetings
  • Processing and monitoring of ad hoc Gratis orders and stock transfers on behalf of the Head of Group Trade Sales Operations.

What we’re looking for:

  • Proven experience as an Executive Assistant to senior members of staff
  • Proven experience of working within busy office environments
  • Extensive diary management and inbox management experience
  • Good knowledge of Microsoft Office (Outlook, Word, Excel and PowerPoint)
  • An excellent communicator with strong interpersonal skills
  • Proactive and able to work on your own initiative
  • Excellent business acumen and an interest in an international Sales environment
  • Experience in book publishing is a bonus
  • A diplomatic and can do attitude

To apply please send a CV and cover letter to Alice Craddock recruitment@thameshudson.co.uk.  The deadline for application is Monday 20 June 2022.

Some of the benefits of working with us

  • 28 days holiday plus bank holidays
  • Profit share scheme
  • Interest free loan for rent deposit or season travel ticket
  • Discounts off our lovely T&H books and co-editions
  • Generous pension contributions
  • Employee Assistance Program
  • Cycle to Work Scheme
  • Film Club

And more!